A Malaysia-supported platform for organisations that need attendance records they can validate, approve, export and defend.
Workforce users supported on OnTime Cloud
Near real-time attendance monitoring and exception review
Role-based access, approval records, audit trails and management reporting
Local implementation and support alignment
Operating Workflow
OnTime Cloud controls the attendance lifecycle from capture and validation to approval, reporting, export and audit review.
Capture verified attendance events through facial recognition, device or configured channels
Validate time, identity, location, shift rules and attendance exceptions
Route exceptions, overtime and justifications to the right approvers
Convert approved records into operational and audit-ready reports
Prepare structured outputs for payroll, HRMS, ERP and finance teams
Retain traceable records for review, correction, payroll questions and governance reporting
Stakeholder View
OnTime gives HR, payroll, operations, IT and management a shared evidence chain instead of separate spreadsheets, device logs and manual explanations.
| Stakeholder | Decision Pressure | What OnTime Provides |
|---|---|---|
| HR | Resolve late records, missing punches and employee attendance exceptions. | Validated attendance records, justification workflows and employee-level visibility. |
| Payroll | Process salary-impacting records without rebuilding attendance evidence manually. | Approved attendance, overtime and exception data prepared for payroll cutoff. |
| Operations | Control shift, site, department and overtime behaviour across workforce groups. | Shift rules, supervisor approvals, exception review and operational reporting. |
| IT | Connect workforce data without exposing unrestricted access. | Controlled integration methods, scoped access, validation checks and audit logs. |
| Management | Understand whether workforce data can support governance and audit review. | Role-based visibility, audit-ready reporting and management-level evidence. |
Evidence Chain
OnTime helps teams move from raw clocking data to records that can be reviewed, explained, approved and exported before payroll or management reporting.
Facial recognition, devices or configured channels create the starting evidence.
Late arrivals, missing clock-outs, absence and overtime requests are reviewed before cutoff.
Approvals and justifications create accountability for salary-impacting records.
Approved attendance and overtime records can be prepared for payroll, HRMS, ERP or reporting.
Configurable Operating Model
OnTime Cloud is a configurable SaaS platform for organisations with different work rules, approval structures and operating policies. Each tenant can configure overtime calculation and approval workflows without custom code or disruption to other tenants.
Define daily, weekly or monthly limits, policy rates and eligibility rules by workforce need.
Set single approver, multi-level or conditional approval chains by organisation, department or policy.
Keep each organisation's rules, users and approval logic separate on one stable platform.
Adapt policy settings through administration controls rather than bespoke development cycles.
OT Rules: Daily 2hrs max, Weekly 10hrs max
Approval: Supervisor to HR Manager
OT Rules: Daily 3hrs max, Monthly 40hrs max
Approval: Store Manager only
OT Rules: Per policy, requires justification
Approval: Department Head to Finance
One platform. Separated tenant rules. Consistent governance.
Assurance Layer
Controls designed for sensitive workforce, biometric, location and integration data.
Granular permissions for employees, supervisors, HR and administrators, with traceable access activity.
Key actions are logged with user, time and system context to support internal review and compliance response.
Protect workforce records with validation controls, encrypted transmission and controlled data handling.
Support continuity planning through backup, recovery and operational resilience practices.
Integration Readiness
OnTime Cloud is designed to move validated workforce data into payroll, HRMS, ERP, SAP-compatible finance workflows, BI reporting and scheduled file exchange. Integration is governed by access scope, field mapping, validation checks, audit logs and customer-approved implementation rules.
Capability Matrix
Each module supports a specific governance question: who clocked in, what changed, who approved it, where the record goes and how the organisation can review it later.
| Capability | Control Question | Operational Output |
|---|---|---|
| Facial recognition and device capture | Can the organisation trust who created the attendance record? | Verified attendance events from approved capture channels. |
| Exception justification | Can late, absent or incomplete records be explained before payroll cutoff? | Documented employee justifications for supervisor or HR review. |
| Shift and overtime approval | Can salary-impacting changes follow policy and approval ownership? | Approved overtime, shift and attendance exceptions with visible accountability. |
| Reporting and scorecards | Can HR and management see recurring workforce patterns? | Attendance reports, exception trends and management review inputs. |
| Integration and export | Can approved workforce data move into existing business systems? | Structured outputs for payroll, HRMS, ERP, SAP-compatible workflows, BI and file exchange. |